The importance of online server backup cannot be overstated or ignored. In a moment you could loose your important data due to a simple accident or file corruption. Without taking the necessary precautions, you will of course not be able to retrieve that file ever again. In worse case scenarios, the “entire” hard drive could blow out and there goes all the hard work you put into the corporation. This is not to be taken lightly and backing these files up onto an external hard drive is a start but not quite enough for an established business.
Your company can go one step further by loading all the data onto an online server that can be accessed wherever there is internet. This is important to consider because in most cases, your external hard drive will be located in the same area as the computer and this leaves them both vulnerable to being simultaneously destroyed in a natural disaster. With an online backup, this won’t be a problem at all. Your data will be stored in a safe location and for extra protection, some companies even provide a backup of their own servers to ensure that the stored files do not get lost.
A popular concern is with regard to how secure these online backups are. Most companies offer a high level of encryption that’s comparable to the military’s security. File transfers are usually encrypted anywhere from 128 to 448 bit, which will largely be undecipherable even by the company itself. If the data is vital and can’t be taken chances with, then it’s recommended that the file/s in question be encrypted before storing them onto the online server. Since no one can access these files without permission, the data will be safe. This is not true of an external hard drive with the default settings because a thief could come in and take your important data with ease.
Not only is online backup useful for data protection, it can also be used for corporate online storage. Say you have a large file with past projects that won’t be needed for a while. Rather than store this on the computer, you can save space by transferring it onto the online server for future use. Some companies offer the additional privilege of sharing these files with co-workers. This greatly simplifies and streamlines the process of file sharing because the server will have the bandwidth to provide high speed downloads and you won’t need to send the file individually to each person.
The only disadvantage to all of this would be the monthly cost and the time it would take to back up all your files. With a low upload speed, it could take days to see a complete upload but efficient companies will often times continue where you left off incase an interruption occurs. There are free or low-cost online backup plans like DropBox but they’re limited in space. While some might offer large storage, the bandwidth is limited which makes that space rather unusable. There are, however, some affordable packages to consider that have unlimited bandwidth and storage. Whatever your needs are, online backup is the smartest and most efficient way to protect and share your corporate data.