Have you been considering using remote server services for your transportation company? The fact is that today’s economy and transportation industry is experiencing massive changes. Almost every single day brings something new for those who try to keep their head afloat in the transportation industry. There are so many rules and regulations that one must be compliant with, and documentation of every step is required.
By documenting all the important processes within your organization, you can create a safety net. Proper documentation helps to prevents law suits and other disastrous outcomes. But it is not just good enough to have detailed and extensive documentation. It is important that your organization implement proper backup methods. That’s where using a backup service comes into the picture.
What Does A Data Backup Services Company Do?
A remote server services company uses their own servers to provide backup storage of your business files. They usually set up the system to run once a day based on a timed schedule. This is usually done late at night or very early in the morning, when the computer systems are not in use. The service provider usually gathers all computer files, compresses them, and then does an encryption. This is done to provide added safety and privacy to your files. Once the encryption is complete, the files are then transferred to a remote backup server that is located offsite.
Typical Features Involved
Typical features that are seen with data backup services include:
File by File Restoration – This enables users to restore files individually, without having to call for help from the service. It allows the individual to select the files by going into a specially named folder with their name on it. Some backup data services provider enable the user to search for files by names, type, date, tags or backup set.
Online access to the data – Some remote services enables you to access your backed up data through a regular web browser.
Compression Of Data – Usually your data is going to be compressed with a special algorithm that will decrease the bandwidth that is used up.
Differential Compression of Data – This is another method that transfers only changed binary data. Again, this is to decrease the amount of network resources used in the backup process.
Costs Associated With Remote Server Services
The cost for using these services will vary and depend on many different factors including:
1. The amount of data that has been backed up.
2. The number of computer systems that are going to be backed up.
3. The maximum number of file versions that are kept.
4. Retention options.
5. Archive options.
6. The degree and level of service provided.
7. Special features and add-ons.
Some data backup services provide unlimited number of file versions, while others put a strict limit in place. Others provide the ability to backup open and locked files, while some do not. Usually, most remote server services will try to reduce the amount of data that is transferred by only backing up files that have been changed. This reduces the total amount of data that is being backed up, thereby making things more efficient. Reduction of data can also be reduced by only transferring data through incremental backups. This helps to prevent waste of bandwidth by not transmitting the same files repeatedly.
Advantages to Using Data Backup Services
There are many advantages to using remote server services and data backup services. One of the most important advantages is that you are able to enjoy unlimited data retention. It does not matter if you want to back up your system for three years, five years, ten years, or twenty years. Also, the backups are automated. You can choose to have a backup done at night, when no one is on the systems, or you can choose to have a continuous backup throughout the day.
As you can see, the advantages to using data backup services are many. There are plenty of disadvantages to not using such a backup service. By using remote server services providers, you not only make life more convenient for yourself and your employees, but you are making a great investment in the future health of your transportation business.